Digital Signature Software for Accountants and Bookkeepers

Team Nomi

Oct 25, 2025
5 minutes read

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Businesses are now using new software to work smarter and faster. Manual tasks are fading as digital tools offer quick, accurate and efficient ways to handle bookkeeping, accounting, and payroll. This helps businesses save time and boost productivity with ease.

Signing each employment contract, engagement letter, confidentiality agreement, fee letter, or tax return by hand can be time-consuming and reduce productivity. Using digital signature software saves time and money by cutting down on paper use, printing, duplication, and document handling costs.

Missing paperwork is a common issue for accountants and bookkeepers during tax filing. Going paperless helps keep documents safe, organised, and easily accessible, while also supporting a greener, more eco-friendly workplace.

Why Accountants Need Digital Signature Software

Signing engagement letters, NDAs, tax returns and payroll documents can be a lengthy process when done manually. E-signatures for accountants provide a quick, secure way to execute all of these important items. 

Using Nomi’s Self-Assessment Software, accountants and bookkeepers can use the built-in digital signature feature to sign, share and store important documents online, no printing, scanning or chasing. Missing documents are a common challenge for bookkeepers, but with e-signatures, firms can go completely paperless, keeping all signed documents secure and instantly accessible online.

What Is Digital Signature Software?

Digital signature software operates with secure key encryption and public key infrastructure (PKI) functionality to confirm signing entities and the documents. Unlike traditional, handwritten signatures, accounting electronic signatures are digitally verifiable. 

Nomi’s electronic signature for accounting enables users to attach an authorised signature to any document in a matter of seconds, securely and from any device.

How Can Accountants Use E-Signatures

Nomi’s Self Assessment Software includes eSignature technology designed for the daily workflow of accounting professionals. Here’s how accountants can use eSignatures to improve productivity:

• • Quickly e-sign all client agreements, confirmation letters and engagement contracts.
  • Employees can e-sign payroll, expense forms, and supplier documents.
  • Engage clients remotely with tax return and financial statement approvals.
  • Send e-signature reminders, removing the need to chase or follow up.

Whether from the office or remotely, Nomi’s e-Signature feature lets you complete all necessary approvals anytime, anywhere.

Benefits of Using Nomi’s Self Assessment Software Digital Signature Feature

Managing signatures on accounting documents doesn’t have to be slow or complicated. Nomi’s Self Assessment Software offers a secure, easy, and fully compliant way to obtain digital document approvals.

1. Complete Digital Document Solution

It’s more than just a signing tool. The software provides a full digital workspace to manage client files, securely share documents, and handle paperwork, all in one platform.

2. Increased Productivity through Going Paperless

No more printing or physical filing. Digital signatures reduce admin work, giving 30–50% more time for valuable client-focused tasks.

3. Data Security and Compliance

Data security is essential. Nomi’s e-signature feature ensures encrypted transmission and identity verification, keeping your data safe and compliant with UK standards.

4. Reducing Costs

Digital signatures eliminate expenses on printing, faxing, postage, couriers, and storage, saving both money and office space.

5. Legally Compliant and Recognised

The software guarantees compliance with UK and international e-signature laws, making every signature valid and audit-ready.

6. Faster Transactions and Happier Clients

Electronic signatures speed up document turnaround, allowing clients to review and sign in minutes, improving the overall digital experience.

7. Access Anytime and Anywhere

Sign or review documents from a laptop, tablet, or smartphone. The software works across multiple devices for convenience and control.

8. Multiple Recipients and Mail Merge Functionality

Send documents to multiple users in order, track progress in real-time, and trigger automatic reminders until all signatures are collected.

9. Solves Workflow Problems

Even if a team member or client is away, they can approve documents securely through Nomi’s e-signature feature from any location.

How Does an Electronic Signature Work?

Using an electronic signature through Nomi’s Self Assessment Software is a quick and simple way to approve and send documents online. Upload your file, add the people who need to sign, and mark the signature areas.

Once ready, click ‘Send.’ Recipients don’t need to register or install anything—they can securely sign from any device with an internet connection. You can also send documents to multiple users, set signing order, and track progress in real time.

With Nomi’s digital signature feature, the process is fast, secure, and designed to simplify daily accounting tasks. Book a free demo and see how Nomi can help. Book a free demo and see how Nomi can help.

Frequently Asked Questions

1. Is Nomi’s electronic signature software HMRC-recognised for accounting documents?
   Nomi’s digital signature solution complies with UK and HMRC guidelines, ensuring your electronically signed accounting and tax documents are fully valid for compliance and audit purposes.
2. Can I integrate Nomi’s e-signature feature with my accounting or payroll software?
   Nomi integrates seamlessly with its accounting, bookkeeping, and payroll modules, allowing you to manage signing, invoicing, and approval processes within one unified platform.
3. How secure are client details when using Nomi’s digital signature software?
   Nomi uses end-to-end encryption, multi-factor authentication, and PKI technology to protect every transaction, ensuring your clients’ private and financial information remains fully secure.
4. How long are electronically signed documents stored in Nomi?
   All digitally signed documents are stored securely in the cloud with a full audit trail. You can retrieve, download, or share them anytime for compliance or client reference.